Pack n Send Blog

Auction Shipping-Houston Shipping Company Offers Tips

Posted on Wed, Apr 24, 2013

With Charity Fundraising season in full swing, it is time to start to plan to help out the people that are making donations at charity fundraising events. While many of these events are for local charities, there are many that have donors flying in from various parts of the world. Whether you are shipping for auctions that are held in Houston, or auctions that are held in San Jose, the following advice applies.

It is the out of town purchasers that this blog will address.   As an organization promoting a charity event, you want to make sure that your promotional brochures make it clear that you will handle the logistics for both packing and shipping of any purchases your attendees make to your charity.

The first thing to do is to start your planning early. You will need to find a local shipper who can come on site, and pick up the items that have been sold.   Since many organizations auction off high value art work, inquire if the company that you are choosing can build a custom crate for the art work purchase.  Ask questions to make sure that they can custom build crates using wood suitable for international shipping.  The company that you choose will need to have the ability to prepare international shipping paperwork. You want to make the after purchase details as easy and quick as possible for the purchaser.

If your donor is a purchaser from out of the country, make sure that you are hiring a company that has a business that can handle international freight shipping for large items.  Freight companies in Houston Texas such as pack n send is always happy to offer advice to charities.  When preparing international freight shipping Houston or any other part of the country be sure that there is a person on hand that you can speak to who is willing to answer any of your questions. 

Some auctions have a data base set up ahead of time with the address where donors would like to ship any purchases made during the auction. Since the donors will be paying for the shipping, you will need to be able to provide an email address so that the shipping company can contact the done with the final shipping charges.

If you do not maintain this data base, ask the shipping company for a copy of their ticket or invoice that the donor  can fill in on site.  This invoice should ask for the name, address, phone number and email address of the donor. The charity  will also need to add the lot numbers purchased, as well as the value of the lots.

As the organization holding the charity auction, you will want to accumulate the entire out of town purchases in one area.  We recommend accumulating all lots purchased by one individual together with the paper work for the one individual.

Ask the shipping company to arrive about one to one and half hours after the bidding has ended.  This will allow the charity organization to finish processing payments for all of the purchases.  The smoother the check out process at the end of a charity event, the more positive feedback that the charity will receive.

If your donors are not shipping out of town, you should ask the shipping company if they are able to both pick up and drop off packages for your local donors.  While they may have purchased a lovely Greek Marble Statute at an auction, they may not want to carry it to their cars while in a tux or a long gown. 

Remember that auction shipping requires planning shipping well in advance of the actual auction.

At pack n send in Houston, we have prepared a partial list of the countries that we can ship to after an auction.   For the full list, please visit our website  at www.pack-n-send.com and click on international shipping.

Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Barbados
Baruba
Belarus
Belize
Belgium
Benin
Bermuda
Bhutan
Bolivia|
Bonaire
Botswana
Bosnia and Herzegovina
Brazil
Brittish Virgin Islands
Brunei
Bulgaria
Burkina Faso
Burundi
Canada
Cape Verde
Cayman Islands
Chile
China
Colombia
Congo
Congo Republic of
Cook island
Costa Rica
Croatia
Curaco
Cyprus
Czech Republic
Dominica
Dominican Republic
DPR of Korea Republic
East Timor
Ecuador
Egypt
El Salvador
Eritrea
Estonia
Ethiopia |
Faeroe Islands
Falkland Islands
Faroc Islands
Fiji
Finland
France
French Guinana
French Polynesia
Gabon
The Gambia
Germany
Gibraltar
Ginvea-Bissau
Ginvea-Exquatorial
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea Republic
Guyana Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran-Islamic Republic of Tersey
Iraq
Ireland
Israel
Italy
Ivory Coast
Jamaica
Japan
Jordan
Kazakhstan
Korpa
Kosovo
Kosrae Island
Kuwait
Kyrgyzstan
Lao People’s Democratic Republic
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Libyan Arab Jamahiriy
Liechtenstein
Lithuania
Luxembourg
Macao
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Montserrat
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Nive
Northern Mariana Islands
Norway
Oman
Pakistan
Panama
Papa New Guinea
Paraguay
Peru
Phillipines
Poland
Portugal
Puerto Rico
Qatar Reunion
Romania
Rota
Russia
Saipan (Northern Mariana Islands)
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovak Republic
Slovakia
Slovenia
Solomon Islands
Somalia
Somaliand
South Africa
South Korea
Spain
Sri Lanka
St. Barthelemy
St. Croix
St. Eustatius
St. John
St. Kitts and Nevis
St. Lucia
St. Maarten
St. Thomas
St. Vincent
Sudan
Suriname
Swaziland
Sweden
Switzerland
Tahiti
Taiwan
Tanzania
Thailand
Tinian
Tonga
Tongo
Tortola
Trinidad and Tobago
Turkey
Turks and Caicos Islands
Turkmenistan
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States of America

 

 

Tags: Auction Shipping Houston, Shipping for Auctions, Auction Shipping